This Website is managed by Carrot and all provisions governing your participation in the Application process for the Residency Program (including the Services provided through it) are described in the Website Terms and Conditions ("Terms"). This Privacy Policy is incorporated into and is a part of the Terms. Capitalized language used, but not defined in this Privacy Policy, may have the meanings given to them elsewhere in the Terms. Please read this Privacy Policy carefully, as it describes what information we gather from you and how we may use and disclose that information. By registering a User Account and/or by accessing or using this Website, you expressly consent to the information handling practices described in this Privacy Policy.
User-Provided Information: You may provide to Carrot what is generally called "personally identifiable information” (such as your name, email address, postal mailing address, home/mobile telephone number, etc.) while using this Website, such as when you register, when you submit an Application and/or when you provide information in connection with your Application.
"Cookies" Information: When you use this Website, we may send one or more cookies – small text files containing a string of alphanumeric characters – to your computer. Carrot may use both session cookies and persistent cookies. A session cookie disappears after you close your browser. A persistent cookie remains after you close your browser and may be used by your browser on subsequent visits to this Website. Persistent cookies can be removed. Please review your web browser "Help" file to learn about the proper way to modify your cookie settings. Please note that if you delete or choose not to accept cookies from this Website, you may not be able to utilize the features of this Website to their fullest potential.
"Flash Cookies" Information: Flash and other browser plugin applications use technology similar to cookies to enable the storage and recall of settings, preferences and usage data, and other information. Because they are stored in separate software applications, these types of cookies are not managed through your web browser's cookie management interface. Carrot may employ such techniques, including Adobe Flash Cookies (also called "Local Shared Objects") to track information related to your interaction with features of this Website through which Flash-based content is provided. You can access various Flash Cookie management tools and configure certain privacy and security settings for your Flash Player from Adobe's web site directly.
"Automatically Collected" Information: When you use this Website or open one of our HTML emails, we may automatically record certain information from your web browser by using different types of technology, including "clear gifs" or "web beacons." This "Automatically Collected" information may include Internet Protocol address ("IP Address") or other device address or ID, web browser and/or device type, the web pages or sites that you visit just before or just after this Website, the pages you view on this Website, and the dates and times that you visit this Website.
Linked Website Information: When you link an account you may have on a third-party service (such as any third-party social networking site) to your Account on this Website, Carrot may store the access credentials you provide and will have access to and may collect any information you may have stored in connection with that account that you have configured and those services to make available, including personally identifiable information and friends lists. By linking your accounts in this manner, you are authorizing Carrot as your agent to access and use your account on the third-party service in connection with your use of this Website. Third parties may use this personally identifiable data as per their own data collection, use, and disclosure policies.
Third Party Web Beacons: We may also implement third party content on this Website that uses "clear gifs," "web beacons," or other similar techniques, which allow the third-party content provider to read and write cookies (including Flash Cookies) to your browser, or implement similar tracking mechanisms, in connection with your viewing of that third party content displayed on this Website. This information is collected directly by the third party, and Carrot does not participate in that data transmission. Information collected by third parties in this manner is subject to that third party's own data collection, use, and disclosure policies.
Information from Other Sources: We may also obtain information, including personally identifiable information, from third parties and sources other than this Website, such as other Users who import your email address. We may also receive information from third party services that provide a mechanism to expose information you have provided to such third party through the use of an application program interface (API), such as Facebook Connect and the Google API. If we combine or associate information from other sources with personally identifiable information that we collect through this Website, we will treat the combined information as personally identifiable information in accordance with this Privacy Policy.
We retain personal data only for as long as necessary to fulfill the purposes for which it was collected, comply with legal obligations, resolve disputes, and enforce our agreements. The duration for which we retain data varies depending on the type of information and the reason for its collection. Generally, we store personal data for the duration of your use of our services and for a period thereafter as required by applicable laws.
Our legal bases for processing personal data include:
Carrot uses the information that you provide or that we collect to operate, maintain, enhance, and provide all of the features and services found on this Website. We will use your email address to contact you with respect to the Application process, your Application, and otherwise in connection with the Residency Program, for any administrative and customer service purposes, to address intellectual property infringement, rights of privacy, or defamation issues, or regarding Postings.
Carrot uses all of the information that you provide or that we collect to understand and analyze the usage trends and preferences of our Users, to improve the way this Website works and looks, and to create new features and functionality.
Carrot may use "Automatically Collected" information and "cookies" information to: (a) personalize our services, such as remembering your information so that you will not have to re-enter it during your visit or the next time you visit this Website; (b) provide customized third party content and information; (c) monitor and analyze the operation and effectiveness of this Website and related activities; (d) monitor aggregate site usage metrics such as total number of visitors and pages viewed; and, (e) track your status in any Residency Program or other activities.
Carrot may use your email address or other personally identifiable information to send you: i) messages about this Website or communications from other Users; ii) messages related to this Website and the activities of third parties with whom we work; and, iii) messages on behalf of other Users, who think that you may be interested in this Website. You will have the ability to opt-out of receiving any such communications, either through links provided in the messages, or by updating your Account settings through this Website.
We are not in the business of selling your information. We do, however, disclose your personally identifiable information in a variety of circumstances in connection with developing and maintaining this Website and operating or supporting the Application process for the Residency Program.
For example:
By its nature, this Website enables Users to communicate in a variety of ways. This also applies to information you choose to make available through features that connect to third party services, if applicable. Once you make your personally identifiable information available, it may be collected and used by the recipients without restriction. We urge Users to exercise common sense, prudence, and good judgment about what personal information to make available to others through this Website.
Carrot may disclose your personally identifiable information to the Residency Program Sponsor, to enable your participation in the Application process, and otherwise in Carrot’s operation of the Application process for the Residency Program, including use of your information to evaluate your Application.
Carrot works with third party service providers to provide general website hosting, specialized Content hosting (e.g., the hosting of video Content), maintenance, and other services. These third parties may have access to or process your personally identifiable information as a result of performing the services they were engaged to perform.
Carrot may also disclose your information if required to do so by law or in the good-faith belief that such action is necessary or useful to comply with applicable laws, to respond to a court order, judicial or other government subpoena or warrant, or to otherwise assist or cooperate with law enforcement activity or other similar activities in connection with internal or coordinated fraud detection and prevention, and the protection or enforcement of third-party rights.
Carrot works to promote a safe and reliable service for all Users. We reserve the right to disclose your information that we believe, in good faith, is appropriate or necessary to take precautions against liability; to protect Carrot and others from fraudulent, abusive, predatory, or unlawful uses or activity; to investigate and defend ourselves against any third-party claims or allegations; to protect the security or integrity of this Website; or to protect or vindicate the rights, property, or personal safety of Carrot, our Users, or others.
You may, of course, decline to share certain personally identifiable information with Carrot, in which case Carrot may not be able to provide to you some of the features and functionality found on this Website, including, but not limited, to your Application. Please note that we may retain all information you submit for a variety of purposes, including backups and archiving, prevention of fraud and abuse, and analytics.
To protect your privacy and security, we take reasonable steps to verify your identity before granting you account access or making corrections to your information. YOU ARE RESPONSIBLE FOR MAINTAINING THE SECRECY OF YOUR UNIQUE PASSWORD AND ACCOUNT INFORMATION AT ALL TIMES.
We may now or in the future make certain tools and features for configuring your privacy settings available to you through this Website, but any such features and settings we may provide do not guarantee the anonymity or confidentiality of any information, including personally identifiable information and Postings you provide or submit to this Website.
Summary
Rights that you may have, depending on the country in which you live, include:
Note that Carrot is a controller of your information. Other organizations, such as Residency Program Sponsor, may also act as controllers of your information. You should contact the Residency Program Sponsor if you have any questions about how they use information that you have provided to them. The Rockefeller Foundation is the Residency Program Sponsor.
The information provided below should be viewed in conjunction with that provided above. This Policy reflects our compliance with applicable California and Virginia laws, including the California Consumer Privacy Act (as amended by the California Privacy Rights Act) and the Virginia Consumer Data Protection Act.
The following table sets forth the categories of personal information we may collect, the source of that personal information, and how we have used and shared such personal information.
Category of Personal Information Collected
Source of Information
Purpose for Collection
Categories of Recipients
Legal information: Fraud checks or flags raised based on interactions with your information, suspected crimes, complaints, claims and accidents.
From you, the police, crime and fraud prevention agencies, the public, regulators, your and our professional advisors and representatives.
To protect you, other users and our business against criminal activities and risks, make sure we understand and can meet our legal obligations to you and others and can defend ourselves.
Our service providers who help us with fraud protection, and law enforcement and other governmental authorities in accordance with applicable law.
Preference information: Your account settings (including any default preferences).
From you, from our website technology interaction with your browser/devices and cookies and other similar technologies tracking the pages you visit. (Note, when you first view our website, you may select your cookie preferences, so the “preference information” depends on your selected preference.)
To enhance your online experience.
Our third-party service providers that perform website analytic services for us.
Communications: Communications we have with you.
From you.
To handle your requests, to contact you when necessary or requested, including responding to your questions and comments.
Our third-party service providers that perform website analytic services for us.
Voluntary information: Any voluntary information you provide us with.
From you.
To email newsletters, organize events, etc.
Our partners, other investors or funders, staff, and any other relevant third-party service providers.
Personalization: Your journey online and how you use our website.
From you, from our website technology’s interaction with your browser or devices and cookies tracking the pages you visit. (Note, similar to the above, this depends on the cookie preference you select when first viewing our website.)
To improve our website, services, and user experience.
Our third-party vendors and service providers that perform website analytic services for us to improve your website experience for our website or elsewhere.
Device information: IP address, internet provider, operating system and browser used, type of device (such as laptop or smart phone), device cookie settings and other device details.
From you and from our website interaction with your browser or devices. (Note, similar to the above, this depends on the cookie preference you select when first viewing our website.)
To make sure our website technology works properly with your device and make sure you can see and use our intended website on the device you are using, for analytical purposes.
We also will use this information to protect the security and integrity of the Website and our business, such as by protecting against and preventing fraud, and managing risk exposure, including by identifying potential hackers and other unauthorized users.
Our service providers who help us with fraud protection, and third-party vendors and service providers that perform website analytic services for us.
If you are a California resident, you may request information about our disclosure of personal information to third parties or affiliated companies for their direct marketing purposes. To make such a request, please contact us as set forth below. Please allow up to 30 days for us to process your request. You may submit such a request once per year.
California law also provides you with the following rights with respect to your personal information:
The right to know what personal information we have collected, used, disclosed and sold about you, including the categories of personal information, the categories of sources from which the personal information is collected, the business or commercial purpose for collecting, selling, or sharing personal information, the categories of third parties to whom Carrot discloses personal information, and the specific pieces of personal information Carrot has collected about you. To submit a request to know, you may email us or mail us at 11205 Lebanon Road, Suite 515, Mount Juliet, Tennessee 37122-5545 United States.
The right to request that we delete any personal information we have collected about you. To submit a request for deletion, you may email us or mail us at 11205 Lebanon Road, Suite 515, Mount Juliet, Tennessee 37122-5545 United States.
The right to correct inaccuracies in your personal information, taking into account the nature of the personal information and the purposes of the processing. To submit a request for correction, you may email or mail us at 11205 Lebanon Road, Suite 515, Mount Juliet, Tennessee 37122-5545 United States.
While the CCPA gives you the right to opt-out of the sale of your personal information or sharing your personal information for purposes of cross-context behavioral advertising, we will never use your personal information for these purposes. Additionally, Carrot does not use or disclose sensitive personal information, as defined in applicable laws, for any purposes other than those permitted by applicable law. If you have questions, please email us or mail us at 11205 Lebanon Road, Suite 515, Mount Juliet, Tennessee 37122-5545 United States.
We do not discriminate against California residents who exercise any of their rights described in our Privacy Policy. Your exercise of these rights will have no adverse effect on the price and quality of our goods or services.
If you are a Virginia resident, Virginia law provides you with the following rights with respect to your personal information:
The right to confirm whether we process your personal information and access your personal information. To submit a request to know, you may email us.
The right to request that we delete any personal information we have collected about you. To submit a request for deletion, you may email us.
The right to request that we correct inaccuracies in your personal information, taking into account the nature of the personal information and the purposes of the processing. To submit a request for correction, you may email us.
If we deny your request, the right to appeal our decision. To submit an appeal, you may email us.
While the Virginia Consumer Data Protection Act gives you the right to opt-out of the use of your personal information for targeted advertising, the sale of personal information, and/or profiling in furtherance of decisions that produce legal or similarly significant effects, we will never use your personal information for these purposes. If you have questions, please email us.
We do not discriminate against Virginia residents who exercise any of their rights described in our Privacy Policy. Your exercise of these rights will have no adverse effect on the price and quality of our goods or services.
This Website contains links to Websites and services provided by third parties. Any personally identifiable information you provide on third-party sites or services is provided directly to that third party and is subject to that third party's policies, if any, governing privacy and security. We are not responsible for the content or privacy and security practices and policies of third-party sites or services to which links are displayed on this Website. We encourage you to learn about third parties' privacy and security policies before providing them with personally identifiable information. We do not sell or share your information with online marketers.
Protecting the privacy of children is especially important. For that reason, Carrot does not knowingly collect or maintain personally identifiable information from persons under 13 years-of-age, and no part of this Website is directed to persons under 13 years-of-age. IF YOU ARE UNDER 13 YEARS OF AGE, THEN PLEASE DO NOT USE OR ACCESS THIS WEBSITE AT ANY TIME OR IN ANY MANNER. If Carrot learns that personally identifiable information of persons less than 13-years-of-age has been collected on this Website without verifiable parental consent, then Carrot will take the appropriate steps to delete this information. If you are a parent or guardian and discover that your child under the age of 13 has obtained a User Account on this Website, then you may alert Carrot by email and request that Carrot delete that child's personally identifiable information from its systems. Carrot does not have actual knowledge about selling or sharing personal information of consumers under the age of 16.
Carrot uses a variety of physical, managerial, and technical safeguards designed to improve the security of our systems and your personally identifiable information. We cannot, however, ensure or warrant the security of any information you transmit to Carrot, nor can we guarantee that such information may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards. You transfer your information to Carrot at your own risk.
If Carrot learns of a security systems breach, then we will attempt to notify you electronically so that you can take appropriate protective steps. Depending on where you live, you may have a legal right to receive notice of a security breach in writing. If you'd like to receive such a notice, please notify us by email.
We will retain your personal data for as long as needed or permitted in light of the purposes for which it was obtained. The criteria used to determine our retention periods include: (a) the length of time we have an ongoing relationship with you and provide services, (b) whether there is a legal obligation to which we are subject, and (c) whether retention is advisable in light of our legal position (such as in regard to applicable statutes of limitations, litigation or regulatory investigations).
Your information may be stored and processed in any country in which Carrot and its affiliates maintain facilities. In this regard, or for purposes of sharing or disclosing data in accordance with this Privacy Policy, Carrot reserves the right to transfer, store, and process your information outside of your country. Your acceptance of the Terms includes your consent to any such transfer, storage, and processing of your information outside of your country.
Please revisit this page periodically to stay aware of any changes to this Privacy Policy, which may be revised at Carrot’s sole discretion, as provided in the Terms. Note that our amended Privacy Policy will become effective on a going forward basis as set forth in the Terms, except that: (i) unless you agree otherwise, we will use your personally identifiable information in the manner described in the Privacy Policy in effect when we received that information; and, (ii) if you do not agree with any changes to the Privacy Policy, you must terminate your participation and cease use of this Website. Your continued use of this Website after a revised Privacy Policy has become effective indicates that you have read, understood, and agreed to the current version of the Privacy Policy.
Please contact Carrot with any questions or comments about this Privacy Policy, your personally identifiable information, our use and disclosure practices, or your consent choices by emailing us.
